WhatsApp automation for event planners, wedding vendors and venues
"Are you free on 14 February?" is a question with a short life. Linkubit answers within a minute, checks the date against the booked dates you keep, asks city, guests, services and budget, books the venue visit or the consultation, sends the proposal when you have priced it, and reminds the advance and the balance before the event.
Linkubit answers an event or wedding enquiry on WhatsApp within a minute, checks the date against the booked dates you keep, captures city, guest count, services wanted and budget range, refuses to quote a package until those are known and your list or a person has priced it, books a venue visit or a consultation, sends the proposal with the number in the text, and reminds the advance and balance. Portfolio pictures go with the style the client asked about.
Qualifies on
- Event date, or a range, and whether it is fixed
- City and venue, if chosen
- Guest count, approximate
- Services — planning, decor, photography, catering, DJ
- Budget range, all-in
- Who decides, and when they want to close
None of this is hardcoded. It is a schema you edit, which is why a completely different business runs on the same system.
The date first
Availability answered from the dates you keep, not from hope
Your booked dates are a document the assistant reads before it answers 'are you free?'. A date that is free is captured on the brief; a date you have taken is said so; a date two clients want is handed to a person rather than promised twice.
- A person confirms a date before an advance is requested
- Two enquiries for one date are both told the truth
Freight forwarder
Property consultancy
The brief before the package
No package price until guests, services and budget are known
A rule blocks the quote until the brief is captured. What the assistant says before that is your list's starting-from figure for a package, with what it includes. The proposal comes from a person.
- The block is a rule in code
- A quoted figure is one you listed
quote_rates blocked — volume not captured yet
Sales Agent
Also built for this market
The portfolio, one picture at a time
Past events are a catalogue with pictures and fields — style, venue, guest count. A reply that names one the client asked about carries its picture, once.
Advance and balance, in the thread
A payment request at the proposal amount for the advance, the balance reminded before the event with a link, both matched against your gateway when paid.
The vendor list stays separate
A decorator or a caterer who messages your number is a supplier, not a client; the rules you set decide when a supplier goes straight to a person.
From "are you free on the 14th?" to a signed event
What an event enquiry looks like when the date check, the brief, the visit and the proposal are handled, and a planner handles the design and the price.
The date, answered in a minute
Free or not, from the booked dates you keep, with two questions — city, and roughly how many guests. A clash is a handover, not a maybe.
The brief
Services wanted, venue if chosen, budget range, who decides. A reference picture the client sends stays in the thread for the planner; a listed past event in the style they named goes back with its picture.
The visit or the consultation
Venue visit slots or a call; a person confirms; the confirmation carries the address and who is coming; reminders ask for a YES.
The proposal, with the number in the text
Package, price, what is included and excluded, valid until a date. The deck is attached. A budget above your threshold went to a person at step two.
Advance, then the countdown
A person confirms the date and the advance request goes; paid, the date is yours to mark taken; the balance is reminded before the event; the final-details message the week before lists timings and contacts.
The templates a planner sends
Four WhatsApp message templates for event and wedding planners — enquiry received, venue visit booked, proposal ready, and final details before the event. Each is written the way Meta's review reads it.
| Template | Category | When it goes out |
|---|---|---|
| Enquiry received | Utility | The moment an event or wedding enquiry arrives. |
| Venue visit booked | Utility | Once a person has confirmed the visit or the consultation. |
| Proposal ready | Utility | When the planner has priced the brief. |
| Final details | Utility | The week before the event. |
Each template opens on its own page with the variables, a filled example and what Meta’s review objects to. Utility and authentication templates cost ₹0.115 a message in India, marketing ₹0.8631 — the pricing guide has the rest.
Questions planners ask
Can it tell a client whether a date is free?
Yes, from the booked-dates document you keep updated in Linkubit. It says a taken date is taken, captures a free one on the brief, and asks a person to confirm before an advance is requested — so two clients are never promised the same day.
Will it quote a package?
Only the starting-from figure on your list, with what it includes, and only after date, guests, services and budget are captured. The proposal price comes from you.
Can it send our portfolio?
Past events are a catalogue with pictures; a reply that names one the client asked about carries its picture, one per reply. It does not send a gallery.
Does it work for a single vendor, like a photographer?
The same product with your services on the list — packages, add-ons, travel — and your dates on the calendar. The brief, the visit and the payments run the same way.
Read next
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