Templates

WhatsApp message templates, by industry, written to pass review

WhatsApp Business message templates by industry for India — utility, marketing and authentication, each with variables, a filled example and what Meta's review objects to. Copy them, or let the assistant send them.

In short

127 templates, written the way Meta's review reads them: category first, no promotional line inside a utility message, numbered variables with samples. Copy the body into WhatsApp Manager, or let Linkubit send each one when its moment arrives.

Quote per enquiry

Commercial property

The messages a broker or developer sends between the first enquiry and the last invoice — all 12 on one page, or in use on the commercial property page.

UtilityEnquiry receivedA lead has arrived — from a portal, an ad, or a walk-in form — and nobody has replied yet.UtilityShortlist sentYou have two or three options that fit what they told you.UtilitySite visit confirmedThe visit is booked.UtilitySite visit reminderThe evening before, and once again two hours before.UtilityAfter the visitThe same evening as the visit.UtilityProposal sentThe formal offer or lease proposal is ready.UtilityDocuments to proceedTerms are agreed and the paperwork starts.UtilityBooking amount receivedThe token or booking amount has landed.UtilityRent or instalment dueFive days before a rent or instalment date.MarketingNew launch, matchedA new project or unit fits a requirement a lead told you about and did not find.MarketingCold lead check-inThirty days after the last exchange, once.AuthenticationLogin codeA customer logs in to your portal or e-signs an agreement.

Residential real estate

The messages a agent or developer sends between the first enquiry and the last invoice — all 8 on one page, or in use on the residential real estate page.

UtilityEnquiry receivedA buyer or tenant enquires from a portal, an ad or a hoarding.UtilityShortlistConfiguration, budget and locality are known and the shortlist is ready.UtilityVisit bookedA visit slot has been confirmed by a person.UtilityLoan documentsThe buyer has chosen a unit and the bank needs papers.UtilityBooking receivedThe token or booking amount has landed.UtilityInstalment dueA construction-linked instalment is due in five days.MarketingMatching launchA new project matches a lead's stated configuration, locality and budget.MarketingCheck-inThirty days after the last exchange, once.

Travel agencies

The messages a travel agency or tour operator sends between the first enquiry and the last invoice — all 8 on one page, or in use on the travel agencies page.

UtilityEnquiry receivedA traveller asks about a destination or package.UtilityItinerary and quoteDates, pax and budget are known and the itinerary is priced.UtilityBooking confirmedThe deposit or full payment has landed.UtilityDocuments neededA visa or airline needs passport copies and forms.UtilityBalance dueThe balance is due in seven days.UtilityDeparture detailsTwo days before departure.MarketingTrip ideaA lead mentioned dates or a season and did not book.MarketingWelcome homeTwo days after return.

Car & bike dealers

The messages a dealership sends between the first enquiry and the last invoice — all 8 on one page, or in use on the car & bike dealers page.

UtilityEnquiry receivedA buyer enquires about a model from an ad, a portal or a walk-in form.UtilityOn-road priceVariant and city are known.UtilityTest drive bookedA slot is confirmed.UtilityBooking receivedThe booking amount has landed.UtilityLoan documentsThe finance file needs papers.UtilityReady for deliveryPDI is done and the vehicle is ready.UtilityService dueA scheduled service is due by date or odometer.MarketingMatching launchA new model or variant lands in a segment a lead enquired about.

Loan & insurance agents

The messages a loan or insurance agent sends between the first enquiry and the last invoice — all 4 on one page, or in use on the loan & insurance agents page.

UtilityLoan enquiry receivedThe moment a loan or policy enquiry arrives, before eligibility is looked at.UtilityDocument checklistOnce eligibility facts are captured and the application can start.UtilityApplication statusWhen the lender or insurer moves the file — sanctioned, needs more, issued.UtilityRenewal dueThirty days and seven days before a policy the customer holds lapses.

Solar & home improvement

The messages a installer or contractor sends between the first enquiry and the last invoice — all 4 on one page, or in use on the solar & home improvement page.

UtilityEnquiry receivedThe moment a rooftop or renovation enquiry arrives.UtilitySite survey bookedOnce a person has confirmed the survey time.UtilityProposal readyWhen the engineer has sized the system and priced it.UtilityInstallation scheduledWhen materials are delivered and the install date is fixed.

Interior designers & architects

The messages a designer or architect sends between the first enquiry and the last invoice — all 4 on one page, or in use on the interior designers & architects page.

UtilityEnquiry receivedThe moment a project enquiry arrives.UtilitySite measurement bookedOnce a designer has confirmed the visit time.UtilityDesign proposal readyWhen the designer has priced the scope.UtilityMilestone payment dueA few days before a milestone in the signed contract.

Appointments & bookings

Education & coaching

The messages a institute or coaching centre sends between the first enquiry and the last invoice — all 8 on one page, or in use on the education & coaching page.

UtilityEnquiry receivedA student or parent enquires about a course.UtilityFees and batchesCourse, class and mode are known.UtilityDemo confirmedA demo or counselling slot is booked.UtilityAdmission documentsThe family has decided and the admission form needs papers.UtilityFee dueAn instalment is due in five days.UtilityClass rescheduledA class moves or is cancelled.MarketingNew batchA batch opens for a course a lead enquired about but did not join.MarketingCheck-inThirty days after the last exchange, once.

Clinics & healthcare

The messages a clinic or hospital sends between the first enquiry and the last invoice — all 7 on one page, or in use on the clinics & healthcare page.

UtilityEnquiry receivedA patient asks for an appointment or a price.UtilityAppointment confirmedA slot is booked.UtilityReminderThe day before, and two hours ahead.UtilityEstimateAfter a consultation, when the patient asked for the cost.UtilityReport readyA lab or imaging report is available.UtilityBalance dueA balance is outstanding after a visit.MarketingCheck-up dueA recall interval has passed since the last visit.

Salons & spas

The messages a salon or spa sends between the first enquiry and the last invoice — all 4 on one page, or in use on the salons & spas page.

UtilityAppointment confirmedThe moment a time is agreed.UtilityAppointment reminderThe evening before, and two hours ahead.MarketingRebooking dueWhen the interval the customer chose has passed — six weeks for a cut, four for colour.MarketingPackage offerOnce, to a consented customer who asked about a package or takes a service regularly.

Gyms & fitness studios

The messages a gym or studio sends between the first enquiry and the last invoice — all 4 on one page, or in use on the gyms & fitness studios page.

UtilityTrial confirmedThe moment a trial time is agreed.UtilityMembership activatedWhen the membership payment lands.UtilityRenewal dueSeven days before a membership ends, and on the day.UtilityBatch timing changeWhen a batch's timing changes or a day is closed — to that batch only.

Hotels & resorts

The messages a hotel or resort sends between the first enquiry and the last invoice — all 4 on one page, or in use on the hotels & resorts page.

UtilityEnquiry receivedThe moment a room enquiry arrives, before dates are confirmed.UtilityBooking confirmedWhen the advance lands after the desk has confirmed the dates.UtilityArrival detailsThe day before check-in.MarketingReturn-stay offerOnce, to a consented past guest, ahead of the season they stayed in.

Home services & repairs

The messages a service company sends between the first enquiry and the last invoice — all 4 on one page, or in use on the home services & repairs page.

UtilityService visit bookedThe moment a visit window is agreed.UtilityTechnician on the wayWhen the dispatcher assigns the job and the technician sets off.UtilityJob completedWhen the technician closes the job.UtilityAMC dueBefore the next service date on a contract the customer holds.

Event & wedding planners

The messages a planner or vendor sends between the first enquiry and the last invoice — all 4 on one page, or in use on the event & wedding planners page.

UtilityEnquiry receivedThe moment an event or wedding enquiry arrives.UtilityVenue visit bookedOnce a person has confirmed the visit or the consultation.UtilityProposal readyWhen the planner has priced the brief.UtilityFinal detailsThe week before the event.

Catalogue & orders

D2C & e-commerce

The messages a D2C brand or store sends between the first enquiry and the last invoice — all 8 on one page, or in use on the d2c & e-commerce page.

UtilityEnquiry receivedA shopper asks about a product from an ad, a post or the site.UtilityOrder confirmedPayment is captured.UtilityShippedThe courier has picked up.UtilityCOD confirmationA COD order is placed, before it is packed.UtilityDelivery attemptedThe courier could not deliver.MarketingCart reminderA cart has sat for an hour, once.MarketingBack in stockA shopper asked to be told when a sold-out item returned.MarketingReview requestSeven days after delivery.

Jewellers

The messages a jeweller or showroom sends between the first enquiry and the last invoice — all 4 on one page, or in use on the jewellers page.

UtilityEnquiry receivedThe moment a design enquiry arrives, with the listed designs that fit.UtilityShowroom visit bookedOnce a visit time is agreed and the designs are set aside.UtilityOrder readyWhen a custom or reserved piece is ready, with the balance due.MarketingNew collectionWhen a collection lands that matches a brief a consented customer gave.

Restaurants & cloud kitchens

The messages a restaurant or cloud kitchen sends between the first enquiry and the last invoice — all 4 on one page, or in use on the restaurants & cloud kitchens page.

UtilityOrder confirmedWhen a direct order is paid, or a COD order is confirmed with a YES.UtilityOrder readyWhen the order leaves the kitchen.UtilityReservation confirmedOnce the floor has said yes to a reservation request.UtilityCatering quote readyWhen the catering manager has priced an enquiry the assistant qualified.

Retail stores

The messages a store or showroom sends between the first enquiry and the last invoice — all 4 on one page, or in use on the retail stores page.

UtilityEnquiry receivedThe moment a stock or price question arrives, with the listed item.UtilityReserved for pickupOnce the counter has put the item aside.UtilityOrder readyWhen a paid or confirmed order is ready, or leaves for delivery.MarketingNew arrivalsOnce, to a consented customer who asked about that category or product.

B2B & professional services

Freight & logistics

The messages a forwarder or transporter sends between the first enquiry and the last invoice — all 12 on one page, or in use on the freight & logistics page.

UtilityQuote request receivedThe moment an enquiry arrives, before anyone has priced it.UtilityQuote readyWhen pricing has a number and the customer's window has closed.UtilityMissing details to quoteThe enquiry cannot be priced — no volume, no commodity, no Incoterm.UtilityBooking confirmedThe customer said yes and the booking exists in your system.UtilityDocuments neededTwo working days before cut-off, when something is still missing.UtilityShipment departedThe vessel or flight has left.UtilityDelay noticeThe ETA has moved by more than a day, before the customer asks.UtilityArrived, clearing customsThe cargo has landed and clearance has started.UtilityProof of deliveryDelivered, with the signed POD in hand.UtilityInvoice dueThree days before an invoice is due, and once on the day.MarketingRate update on your laneRates on a lane the customer actually ships have changed in their favour.MarketingDormant shipper check-inA customer who used to ship monthly has not booked in ninety days.

Manufacturers & B2B suppliers

The messages a manufacturer or supplier sends between the first enquiry and the last invoice — all 4 on one page, or in use on the manufacturers & b2b suppliers page.

UtilityRFQ receivedThe moment a request for quotation arrives, from any channel.UtilityMissing specificationsThe enquiry cannot be priced — no grade, no size, no quantity, no delivery point.UtilityQuotation sentWhen pricing has a number for the reference.UtilityDispatch updateWhen an order leaves the factory.

IT services, SaaS & agencies

The messages a agency or software company sends between the first enquiry and the last invoice — all 4 on one page, or in use on the it services, saas & agencies page.

UtilityDiscovery call bookedThe moment a call or demo time is agreed.UtilityProposal sentWhen the team sends the proposal after the discovery call.UtilityKickoff detailsWhen the agreement is signed and the advance has landed.UtilityMonthly report readyWhen a retainer client's report is published.

CA, legal & consulting firms

The messages a firm or consultant sends between the first enquiry and the last invoice — all 4 on one page, or in use on the ca, legal & consulting firms page.

UtilityConsultation bookedOnce a partner has confirmed the consultation time.UtilityDocuments requiredOnce an engagement starts and the matter needs documents.UtilityFiling completedWhen a return, registration or filing is done.UtilityDeadline reminderBefore a statutory date on a matter the client engaged you for.

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