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WhatsApp questionsUpdated 21 September 2026

How does the WhatsApp Business API work?

Your software sends messages to Meta by request and receives every reply as a webhook, so a team, a CRM or an AI can work one WhatsApp number at once.

The short answer

Your software sends messages to Meta by request and receives every reply as a webhook, so a team, a CRM or an AI can work one WhatsApp number at once.

Your software sends messages to Meta by request and receives every reply as a webhook, so a team, a CRM or an AI can work one WhatsApp number at once. Nothing runs on a phone: the number is registered on Meta's Cloud API, your provider's software talks to Meta over HTTPS, and the customer sees an ordinary WhatsApp chat.

Two rules shape everything. A customer's message opens a 24-hour window in which you may reply free-form; outside it you may send only a template Meta approved in advance, in one of three categories. And Meta charges per message you send, by category and country, billing the WhatsApp Business Account directly — access itself is free.

The WhatsApp Business API page is the long version; how to get it is the fifteen-minute setup.

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